Free Videography & Video Production Invoice Generator
Generate video production invoices, sound design quotes, and editing milestone bills with gear rentals and licensing lines. 100% private.
Clients can scan the QR code with their mobile phone camera or click the payment link to pay immediately with Apple Pay, Google Pay, or Credit Card.
INVOICE
Ref: #INV-VIDE-001
CinemaCraft Media Productions LLC
producer@cinemacraftmedia.com
(323) 555-4921
7000 Sunset Blvd, Hollywood, CA 90028
EIN: 95-8821049
Beverly Hills Health Institute
media@bhhealth.org
9400 Wilshire Blvd, Beverly Hills, CA 90212
2026-10-29
2026-11-12
| Description | Qty | Unit Rate | Amount |
|---|---|---|---|
| Director of Photography Day Rate (10 hrs filming, 4K Cinema Package) | 1 | $2200.00 | $2200.00 |
| Audio Technician & Wireless Lav Kit (Day Rate) | 1 | $750.00 | $750.00 |
| Post-Production: 60-second Brand Video Edit, DaVinci Color & Sound | 1 | $1800.00 | $1800.00 |
| Commercial Royalty-Free Music Sync License | 1 | $250.00 | $250.00 |
Bank of America Wire: Routing #121000358, Acct #482910482
2026 US Video Production & Editing Rates
Aggregated trade data for itemized contractor billing.
| Service / Work Category | Typical Rate | Billing Practice |
|---|---|---|
| Solo Videographer Day Rate | $1,200 – $2,500 / day | Includes camera package (Sony FX3 / RED), lighting, audio gear |
| Video Editing (Hourly / Per Project) | $75 – $150 / hr | 30-second commercial edit typically runs $1,500-$3,500 |
| Drone Aerial Filming | $350 – $750 / flight | FAA Part 107 licensed commercial drone pilot |
| Sound Design & Color Grading (Finishing) | $500 – $1,500 | DaVinci Resolve color timing and audio mastering |
Field-Tested Invoicing Clauses
Click any clause to append directly into your invoice terms.
“Quote includes up to 2 rounds of creative revisions. Subsequent editorial changes billed at $95/hr.”
“Commercial royalty-free music sync licenses included. Broadcast broadcast rights require separate licensing.”
“Raw 4K camera footage archived for 60 days. Raw master file buyout available for flat $1,500.”
Video Production Billing Best Practices
Cap Editorial Revisions
Always explicitly cap revision rounds (e.g. 2 rounds included) to prevent endless client re-editing loops.
Separate Production from Post
Break out filming day rate, sound design, color grading, and voiceover fees on separate lines.
Charge for Gear Rentals
If you bring $20K+ in cinema cameras, audio, and lights, include a camera kit fee on the invoice.
Frequently Asked Questions
How to bill milestone payments for video projects?
Standard practice is 50% deposit upfront, 25% on rough cut delivery, and final 25% on 4K master delivery.
What should be stated about music copyright?
State whether the sync license (e.g. Artlist, Musicbed) is included or if client must license separately.
How to invoice travel expenses?
Itemize airfare, hotel, and mileage at standard IRS rate ($0.67/mile) with receipts attached.
Can I watermarked preview files?
Yes! Never deliver clean un-watermarked 4K exports until the final invoice balance is settled.