Free Painting Contractor Invoice & Estimate Generator
Generate itemized painting estimates and invoices with square footage calculations, prep work, primer coats, and premium paint materials.
Clients can scan the QR code with their mobile phone camera or click the payment link to pay immediately with Apple Pay, Google Pay, or Credit Card.
INVOICE
Ref: #INV-PAIN-001
Brush & Roll Artisan Painters LLC
service@brushandrollpaint.com
(713) 555-0248
3200 North Loop West, Houston, TX 77092
EIN: 76-4920194
River Oaks Residential Estates
homeowner@riveroaksresidence.com
4210 Willowick Rd, Houston, TX 77019
2026-10-29
2026-11-12
| Description | Qty | Unit Rate | Amount |
|---|---|---|---|
| Interior Painting: Living room, dining room & foyer (Walls & baseboards - 2 coats) | 1 | $2800.00 | $2800.00 |
| Premium Paint: Sherwin-Williams Emerald Interior Latex (Eggshell 'Alabaster') - 8 Gallons | 8 | $85.00 | $680.00 |
| Trim & Crown Molding Enamel: Sherwin-Williams ProClassic Semi-Gloss - 3 Gallons | 3 | $90.00 | $270.00 |
Pay securely via Stripe: https://buy.stripe.com/brushandroll_pay Zelle: payments@brushandrollpaint.com
2026 US Professional Painting Pricing Benchmarks
Aggregated trade data for itemized contractor billing.
| Service / Work Category | Typical Rate | Billing Practice |
|---|---|---|
| Interior Wall Painting | $2.50 – $5.00 / sq ft | Includes standard prep, minor caulking, and 2 coats |
| Exterior House Painting | $3.50 – $7.50 / sq ft | Includes pressure wash, scrape, prime, and 2 acrylic coats |
| Cabinet Refinishing (Spray) | $100 – $160 / door | De-grease, sand, primer surfacer, and 2-part conversion varnish |
| Interior Painter Hourly Labor | $50 – $85 / hr | Touch-ups, detailed trim work, and high ceiling staging |
Field-Tested Invoicing Clauses
Click any clause to append directly into your invoice terms.
“Estimate includes standard surface prep (filling small nail holes, light sanding, and caulking trim). Major drywall repair quoted separately.”
“3-year warranty against peeling or blistering on all exterior surfaces prepped and painted with premium acrylic coating.”
“Client must approve physical color swatch samples prior to paint procurement. Custom tinted paints are non-refundable.”
Invoicing Advice for Professional Painters
Separate Paint Materials from Labor
List premium paints (e.g. Benjamin Moore Regal / Sherwin-Williams Emerald) as separate lines so clients appreciate the quality.
Include Sheen & Room Names on Estimates
Specify room locations (Living Room, Hallway) and sheen levels (Eggshell, Satin, Semi-Gloss) to prevent disputes.
Offer 5% Discount for Card/Direct Payment
Accelerate cash flow by accepting Stripe or Zelle on the spot before packing up ladders.
Frequently Asked Questions
How should a painter invoice for materials?
Most painting contractors list paint gallons, primer, tape, and plastic sheeting on a materials line with a standard 15%-20% handling markup.
What should be on a painting invoice?
Square footage or room list, paint brand and color codes, labor charges, deposit credited, payment terms, and workmanship warranty.
Do painters charge sales tax?
In most states, sales tax applies to paint and supplies, but pure labor is non-taxable. Check your state department of revenue.